Reimbursement

Travel costs of the members of the organisation will be reimbursed.

Please note that only one member representative per Association will be reimbursed.

These expenses include tickets, fuel (Car compensation in Europe: 0,5€/ km), toll, and parking fees, transfer via taxi (home address to the departure point (airport or train station) – venue hotel and back.

Member representative is responsible for issuing air tickets and/or train tickets (if applicable) by his/her own.

Heads up: Tickets should meet certain requirements. When booking your trip, please choose Economy class flights and second class if you choose a train. However, there is a cost limitation in flight expenses which is 600€ (includes economy class seat, regular baggage expenses – not extra).

Any expenditure except those that are covered by the hosting organisation i.e flight upgrade, extra baggage, extra nights before and/or after the conference (except 12 , 13 and 14 October), room extras, carrier charges, internet charges, food and drinks, transfer with taxi, are considered extra costs, thus cannot be reimbursed.